Empoyess FAQs regarding COVID-19

These regulations and decisions were made on the basis of the current state of knowledge and knowledge of the applicable political framework.
Please note that these may change daily.

General questions

The university asks all students and employees to inform the university immediately as soon as they are suspected or positively tested on COVID-19. The information is used to plan measures and contain the infection.

Employees should contact their supervisor, students should contact the responsible Dean's Office.

University members who have been in risk areas abroad or in Germany in the last 14 days, according to the current assessment of the Robert Koch Institute, are not allowed to enter the TUK campus. They are requested to enter a 14-day self quarantine. Employees should discuss the procedure with their supervisor. Students should contact the dean's office.

No! All events are cancelled regardless of their size. The organizers have to make sure to inform the participants.

Yes! The central library offers emergency loan of print media and articles. Please use e-resources as far as possible. The library is happy to receive suggestions for the procurement of e-media. All information about the library is available at: www.ub.uni-kl.de/die-ub/uebersichtseite-corona/

The Studierendenwerk will probably close all its refectories. Starting from April 27th the Atrium offers a to go service.

Simply send an e-mail to corona(at)uni-kl.de.
If you need medical advice, it is recommended that you contact the GP on-call services via phone 116117 or your local health authority.

Employees

  • All university members should keep a sufficient distance (at least 1.5 m) from other people. Where that´s not possible even through measures of work organisation, alternative protective measures must be taken. Transparent partitions shall be installed where there is public access and, if possible, to separate workplaces with otherwise unprotected distance.
  • Where possible, office work should be carried out in the home office, especially if office space is used by several people with insufficient protective distances. Otherwise, for office workplaces, the free space capacities are to be used and the work is to be organised in such a way that multiple occupancy of rooms can be avoided or sufficient safety distances are given. Work equipment should be used as separately as possible.
  • Business trips and face-to-face events such as meetings should be reduced to the absolute minimum and, as far as possible, technical alternatives such as phone or video conferences should be made available. If face-to-face meetings are absolutely necessary, there must be sufficient distance between the participants. A supervisor must be appointed to monitor compliance with the regulations.
  • All work processes must be checked to see whether work is possible, if this does not cause additional hazards. If this is not the case, teams should be work in the smallest possible fixed teams (e.g. 2 to 3 persons) in order to reduce contacts between other team members.
  • Tools and work equipment, including keyboards, are to be used on a personal basis wherever possible. Where this is not possible, regular cleaning must be provided, especially before handing over to another person.
  • In service areas only one person at a time should enter if possible. It must be ensured that the minimum distance of 1.5 metres is not undercut. Mobile boxes or additional tables can be used to exchange materials. Transparent partitions are to be set up additionally in case of frequent public traffic. Queues must be avoided and attention must be drawn to the distance regulations.
  • occupation density of working areas and jointly used facilities must be reduced by measures for temporal equalization (staggered working and break times, if necessary shift operation). When establishing shift schedules, it shall be ensured that, in order to further reduce the number of internal personnel contacts, the same persons are assigned to common shifts, if possible. At the beginning and end of the working time, suitable organizational measures shall be taken to prevent close contact between several employees (e.g. in changing rooms, washrooms).
  • Regular ventilation of all rooms serves the purpose of hygiene and promotes air quality, since the number of pathogens in the room air can increase in closed rooms. Ventilation reduces the number of fine droplets containing pathogens that may be present in the air.
  • Each institution should prepare specifically for staff absences and ensure that key functions can be adequately represented. If there are tests or similar, whose suspension or termination is not possible without significant damage, appropriate arrangements should be made for minimum operation. This should also be considered when planning new projects.

For the time being, trips abroad will no longer be approved. Approvals already granted are or will be revoked herewith.
Domestic business trips will also not be approved until further notice.

Please note the general information on the TUK homepage.

If you have any further questions regarding business trips, please contact the person responsible for the travel cost.

If trips cannot take place due to the Corona Virus, please try to find cost-neutral solutions (e.g. postponing the trip). If cancellation costs are incurred, they will be paid centrally.

As soon as the restrictions on business trips are getting back to normal, please observe the HA 3 procedures mentioned above. www.uni-kl.de/intern/verfahrensablaeufe/ (a login is required to access this page)

During the specified normal working hours, if possible from 08:00 to 16:00 hours, availability should be ensured.

Yes. The employer has a right of direction, also known as the right to issue instructions. In order to prevent the corona virus from spreading, he may oblige his employees to wear, for example, a mouth guard and to wash or disinfect their hands regularly.

In the case of job interviews, the extent to which the interviews can be conducted by all participants using video-interview should be examined. Shouldn´t this be possible, the generally recommended protective measures (e.g. no hand contact, coughing and sneezing etiquette, distance control, well-ventilated rooms) must be observed during the on-site interview. Details are to be agreed with the staff representatives and the representatives of the severely disabled.

Employment contracts that have already been signed are of course effective, even if the persons in question cannot start work directly at the workplace. The processing of new hires as well as orders for new hires already in the process will be decided individually as necessary. Priority will be given to hirings where future employees have already had to give notice to their employer, as well as to those directly related to third-party funded projects that cannot be postponed.

In the current situation, working from home means working from home during personally determined working hours, as far as possible. The supervisors decide who is needed at the workplace to keep the university running. Contact with supervisors, colleagues and applicants is maintained by telephone or e-mail. Your work telephones should be switched to your private telephone or to your business mobile.
For remote work, mobile terminals from the TUK should be used as far as possible. If no mobile terminals  are available, private terminals may be used. The RHRK work instructions apply to the use of private end devices: https://www.rhrk.uni-kl.de/homeoffice

Statutory accident insurance cover exists in the home office only for activities in direct connection with the previous insured activities. The way to the kitchen or toilet belongs to the personal areas of life.

No. Each supervisor decides individually on the individual case. A comprehensible justification is mandatory. A simple fear of infection is not sufficient to stay at home.

There is no fundamental claim. However, the fact that one belongs to a risk group is a serious argument that working remote should be made possible, provided that the job description allows it. The decision is taken by the respective supervisors. https://www.uni-kl.de/coronavirus/mitarbeiterinnen-und-mitarbeiter/

In connection with current developments, we have created regulations for employees, which can be found here: https://www.uni-kl.de/coronavirus/mitarbeiterinnen-und-mitarbeiter/.
If you have any questions, please contact your supervisor or the person responsible for you in the Human Resources department.

Employees must organise their own travel to work. The employee bears the so-called travel risk. It is the employees' responsibility to arrive at work on time.

Fear of infection is not enough to stay away from work. Employees may only be absent from work if they are on sick leave, otherwise they are obliged to work. In the event of incapacity to work, a medical certificate of sickness must be submitted as usual after the third calendar day.

Yes, the employee is obliged to inform the supervisor if he/she has had contact with a person infected with the corona virus. Contact your supervisor by telephone or e-mail.

Employees should be allocated as far as possible to the available space resources. It should be avoided that several people work in one room while other rooms are not beeing used.

The use of shared workstations and equipment, such as keyboards, should be prevented by the supervisor. Per office over 10m² max. 2 persons, further persons are to be intercepted at the door to process/accept requests. A distance of at least 1.5 to 2m must always be maintained, even during meetings. Regular ventilation of the rooms is required.

Every facility should prepare itself specifically for staff absences and ensure that key functions can continue. If there are tests or similar, whose suspension or termination is not possible without considerable damage, appropriate precautions should be taken for minimum operation. This should also be considered when planning new projects.

Physical meetings should be avoided if possible. Any form of telephone or digital communication is prefered to a physical meeting. Internal meetings, events or similar at the TUK may continue to be held up to a group size of five people. It is essential to observe the rules laid down by the Robert Koch Institute and to maintain an appropriate distance (if possible two metres) between persons.

Minimum operation

The minimum operation will continue until revoked by the university leadership.

The university leadership of the TUK decided on March 18th to prepare a minimum operation.

No! Minimum operation is a preliminary stage of emergency operation and serves to reduce social contacts during working hours as much as possible. We are currently trying to get by with a minimum of people on campus on the one hand, but on the other hand to keep the TUK running as far as possible under these conditions. The main reason for this is that we want to reduce social contacts in response to appeals from federal and state politics. 

Yes, if you have a key or transponder to a building, you can still enter the buildings.

Yes, the HA 5 maintains the supply of electricity, water, cold and steam.

Yes, in those areas where employees continue to work, regular maintenance cleaning will be carried out until further notice.
For services that are no longer required, for example due to the non-use of premises, the cleaning staff currently provide replacement services, such as the intensive cleaning of sanitary facilities and floor coverings or the removal of chewing gum from tables and chairs.

In order to be able to organise the provision of these replacement services in a targeted manner, we would ask you to inform us of areas for which separate cleaning would be sensible from the point of view of your department or division. Please collect all feedback from your department and send it to reinigungsmanagement(at)verw.uni-kl.de. An example of such cleaning areas could be empty laboratories that are not usually cleaned as part of the maintenance cleaning.

After receiving the feedback we will check the feasibility and use this extraordinary situation as an opportunity to "get the TUK back on its feet".

From May 20th on the university sports outdoor facilities are open between 15:00 - 20:00.

In-house and outgoing mail can be dropped into the outside mailbox at building 47, which is emptied daily. After prior notification by telephone (post office: 4001 or 2217 or 2356), mail or goods deliveries can be made available for collection. Mail can be collected from 9.30 to 12.00  and (except Fridays) from 13.30 to 16.00. Collection of goods from 9.00 to 12.00 o'clock. When collecting goods to reduce the risk of infection, please stop in front of the rolling gates. A contactless handover will take place.

Heavy or extensive mail and goods consignments will be delivered or delivered by the housekeeping services (please contact: 5031).
The house services can be reached by telephone Monday to Thursday from 7.00 to 15.30 and Friday from 7.00 to 13.30.

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