Current information for students on the effects of the coronavirus (for on-campus students)

These regulations and decisions were made on the basis of the current state of knowledge and knowledge of the applicable political framework.

Please note that these may change daily.

General

If you have lost your job due to the coronavirus pandemic and you don’t have an emergency fund, you can apply for financial aid at the Studierendenwerk. A legal right to this financial aid does not exist and the allocation is dependent on the available funds.

You have already applied for the financial aid but never received an answer from us? Your application might have got lost because of the huge demand.

Please depict your emergency situation (again) and send it to: nothilfe(at)studwerk-kl.de

The start of lectures in the summer semester 2020, i.e. teaching in the form of face-to-face lectures (classic situation of knowledge transfer by lecturers in front of an auditorium in a lecture hall) will be postponed until further notice. To what extent this will result in an extension of the lecture period beyond 18 July 2020 has not yet been decided.

Intensive consideration is currently being given to making the lecture contents available in a digital format. As soon as we have more detailed information here, we will announce this.



The self-study centre has put together free offers to support students in building or strengthening important competences for successful self- and online studies. You can find an overview of the offers here.

1. Students who have been in the designated risk areas for study, private or business purposes in the past 14 days or who have had contact with possible infected persons (e.g. living in a domestic community with a possible infected person) are not permitted to enter the TUK campus during the two weeks following their return or following contact. Solutions will be found for those affected in order to avoid disadvantages. In such cases, please contact the TUK hotline: studium(at)uni-kl.de

2. the public traffic at the TUK is to be reduced as far as possible, which means that students are not allowed to enter the TUK buildings.

BAföG

 As the TUK, we are trying to clarify what effects the postponement of courses, the cancellation of exams, a delay in the presentation of evidence, etc., through no fault of one's own, have on BAföG grants, both for those already receiving grants and for new students. We can already state the following:

1. first-year students receive BAföG from the month in which the courses were originally supposed to start. Students who are already studying will also receive training support in the lecture-free periods according to § 15 Abs. 2 BAföG.

2. support beyond the maximum period of support can be granted if the postponement or cancellation of the examinations is the reason that the study cannot be completed within the maximum period of support. This is an individual case examination. The examination is not carried out ex officio. Students must inform the Office for Educational Support of these circumstances.  Please contact us only if you reach your standard period of study at the end of the winter semester 2019/20. In order to examine the causality, you will need to submit a current performance overview.

3. if students are unable to present the required proof of performance according to § 48 Abs. 1 BAföG due to the postponement or cancellation of examinations after the 4th semester, the later presentation can be admitted if the postponement or cancellation is the reason that the usual performance could not be achieved. This is an individual case examination. The examination is not carried out ex officio. Students must inform the Office for Educational Support of these circumstances. Please only contact us if the coming summer semester 2020 is your 5th subject semester, as the proof of performance is only required from the 5th subject semester onwards. In order to check the causation, it is necessary to present a current overview of your performance.

4. students who receive assistance in completing their studies and who cannot complete their studies as planned within the period of assistance due to the closure of the university, the postponement of the start of lectures or due to entry restrictions, will continue to receive the loan even during the pandemic-related restrictions. If you have already received 12 months of graduation assistance, a new application for assistance with all necessary documents is required. If you have only received help to complete your studies for one semester, the period of approval can be extended by a further semester after you have informed the Office for Educational Support.

Examination Matters

Students who fall into risk groups decide after their own medical clarification whether they would like to take part in written attendance examinations (since there are several participants).
A separate regulation is currently in place with regard to registration and repetition deadlines (see below under "Registration and repetition deadlines (or similar) for examinations").
The regulations on compensation for disadvantages apply as before.

An inter-university group is already working intensively on audit planning. As soon as this is completed, registration for examinations will be possible again.
Please make a distinction here:

  • From 04.05.2020, students whose notification of urgency has been processed will receive an individual e-mail from the Examinations Office with a separate registration form ("Annex C") and notification of the registration and withdrawal deadlines.
    In these cases no additional registration via QIS is required.
  • Students for whom an oral supplementary examination is pending will be contacted individually by their examiners.
    In these cases, no additional registration via QIS is required.
  • Students whose exams have not been graded as urgent have already received individual information about this by e-mail from the Examinations Office.
    In these cases, registration via QIS is necessary if a failed exam is offered as a substitute (alternative date) and is to be taken.

The activation of the function in the QIS is planned for 09.05.2020 (alternative dates) and then for  the regular registration period (examination period summer semester).

Please note that a shortened registration period (until 15.05.2020) is planned for the fast and efficient planning of the substitute examinations.

You can cancel your registration via QIS until one week before this new examination date according to the usual procedure. Since we have extended all the registration deadlines for examinations that are relevant to you by one semester, any withdrawal from substitute examinations will be without consequence.

  • All other students who would like to take part in examinations (alternative dates and regular summer dates) must register via QIS after activation.

The activation of the function in QIS is planned for 09.05.2020 (alternative dates) and then for the regular registration period (examination period summer semester).
Please note that a shortened registration period (until 15.05.2020) is planned for the fast and efficient planning of the substitute examinations.

You can cancel your registration via QIS until one week before this new examination date according to the usual procedure. Since we have extended all the registration deadlines for examinations that are relevant to you by one semester, any withdrawal from substitute examinations will be without consequence.

Since there may unfortunately be delays in the preparation of certificates, we offer to issue provisional certificates and performance summaries, e.g. for application purposes. Please contact the responsible working group by e-mail.

In case of border crossing in order to take part in an examination in Kaiserslautern, a certificate (for presentation at the border inspection) can be issued.

For this purpose, please contact your working group in department 4.2.

To ensure that the original is available in time, your request should be received in department 4.2 at the latest one week before the examination date.

 

Please also note the regulations of your home country and the Federal Police (Germany) for crossing the border.

1. all written, oral, practical and all other examination formats in attendance studies scheduled until 30.4.2020 will be postponed

2. all examinations already scheduled in the period 4.5. - 16.5.2020 which require the presence of candidates, with the exception of oral examinations in attendance studies, will be postponed.

3. Oral examinations can take place from 4.5.2020. A 14-day notification period must be observed when scheduling the examinations.

4. examinations in the form of written examinations are generally permitted from 18.5.2020.

For the postponed examinations, the following applies until further notice

How will the postponed examinations be made up?

As TUK, we have developed the following solution steps. Both urgency aspects and organisational framework conditions were taken into account.

First of all, we will try to offer an examination as soon as possible for those students who are particularly affected as well as for those students for whom an oral supplementary examination is pending. In the next step, the attendance examinations that were only offered in the examination period of the winter semester 2019/2020 (with the exception of the follow-up examinations) will be made up for. There are already concrete ideas and suggestions for alternative examination formats. In a further step, the remaining examinations will be planned, provided that this can be implemented organisationally.

Identification of the students who are particularly affected

Students who meet one or more of the following criteria are considered to be particularly affected

1. students who would very probably have graduated in the winter semester 19/20 This means that all outstanding exams were registered and, in addition to the number of exams, the course of studies to date suggests that it is highly probable that the exams would have been passed successfully.

2. an employment contract had already been signed and the missing work had all been registered and could not be completed in full.

3. a change of university was intended and the missing work was all registered and could not be completed.

4. the performance certificates required for the continuation of BAföG funding could not be provided.

5. proof of performance for the extension of the residence permit could not be provided due to the cancellation of the examinations.

6. The necessary certificates of achievement for the application for the coming traineeship (teaching profession) could not be provided due to the failure of the examinations.

7. other good reasons. We are dependent on your assistance in identifying the students who are particularly affected.

For this reason, we would like to ask all those who would most likely have obtained a degree in the examination period of WS 2019/2020 and for whom one of the above reasons applies to fill out the form under (Application) and send it to the working group of the Examination Office responsible for you by e-mail by 17 April 2020 at the latest. After the examination of the applications by the Department for Examination Matters, the students will be informed about the result. 

Alternate dates/replacement examinations

In particular for those students who are particularly affected, as well as for those students who have not taken an oral supplementary examination, consideration is being given to examinations involving video telephony. The faculties and the examination administration are in the process of coordinating how the affected students are informed and what the setting for the examination may look like.

The same applies to the remaining postponed examinations, where alternative examination formats are being considered and their implementation must be planned. We will keep you up to date on this. For the special forms of examinations such as internships, laboratories or excursions, alternative examination formats can only be offered to a very limited extent. 

Before and during the exams, please note the instructions and requirements of the TUK (hygiene guidelines).

Of course, a concept will be developed to ensure the health safety of all participants (hygiene, disinfection, etc.).This can also mean that a test is distributed over several buildings/rooms. You will be assigned a specific room and a fixed seat as the test object

For this reason, it is also important that you check your RHRK e-mail address more closely from now on.

Registration for the rescheduled examinations

1. both the students who are particularly affected and the students with outstanding oral supplementary examinations will be informed about the registration procedure by the Examinations Office.

2. for all other students:On Monday, 06.04. the registration for the exams from 16.03.20 to 30.04.20 was started (with a few exceptions). A "RT", i.e. a withdrawal, was booked by us.
The consequence of this booking is that you have to re-register for alternative dates. There is no automatic registration.

We will inform you in good time how and when it will be possible to register on the alternative dates (which are not yet fixed). In any case, you can cancel your registration via QIS until one week before the new examination date according to the usual procedure. Since we have extended all the registration deadlines for examinations relevant to you by one semester, any withdrawal will be without consequence.

The procedure for registering for and deregistering from examinations and other notes on deadlines are summarised again under the heading 'Registering for and deregistering from examinations' (above).

The deadline for the submission of all registered term papers, final papers, drafts and similar examination formats will be extended by a lump sum of 6 weeks ex officio until further notice, without prejudice to the other provisions in the examination regulations. This also applies to all term papers, final papers, drafts and similar examination formats which are registered up to and including 20.04.2020. The new deadlines to be calculated will be entered as soon as possible by the staff of the Examination Office. You can then view your new deadline in the QIS. Please have a little patience and refrain from making inquiries regarding the new deadline.

Please note that you must be properly registered for the (extended) deadline, i.e. neither on leave of absence nor de-registered.

1. Submission of final papers, term papers: As there may be problems with printing or binding of final papers, term papers or scientific papers, we also allow (according to the current status until June 30th) the submission of papers (if necessary in advance) in PDF format by e-mail to the Department for Examination Matters. In this case, the file should be received by e-mail via the RHRK account by 12 noon of the submission date. The Department of Examination Matters will then confirm receipt. If no confirmation of receipt has been received by 3 p.m., please contact the department by telephone.
It is the students' responsibility to send the confirmation in time. As a rule, the submission should/can only be made via the RHRK e-mail account.
If necessary, a bound copy can be requested via a separate e-mail from the Department of Examination Matters, regardless of the confirmation of receipt. If you have a large file, please send it to us in several files.

Due to the Corona Guidelines TUK, entry to the laboratories, especially for the purpose of thesis work, is only permitted in compliance with the safety and hygiene plan and is therefore only possible to a limited extent. If this leads to delays in the completion of the thesis and the general extension for the thesis of 6 weeks is not sufficient, a further extension can be agreed with the supervisor in such cases.

3. if you have general questions about examinations as a result of the effects on Corona, write to your responsible administrator* in the examination affairs department.

At the moment, the exams at the chairs are adjourned indefinitely. All parties involved are currently working on a concept to be able to organise them again as quickly as possible, efficiently and without health risks. Of course, your waiting time caused by this will be taken into account and your right will therefore not be forfeited due to time lapse. The inspection of files in opposition proceedings, which is to be distinguished from this, is described here in a separate section (see below).

The registration deadlines for examinations according to the examination regulations were extended (for the time being once) in March/April 2020 by a lump sum of one semester. This means, for example, that the deadline for registering for examinations is extended by one semester ex officio by the Examinations Office, without prejudice to the other regulations in the examination regulations. The same also applies in particular to deadlines for the repetition of written examinations, term papers, oral examinations, etc. 

Objections can be submitted by e-mail in pdf format to meet the deadline. Please make sure that the objections are signed by hand. 

Scholarships

If your studies are extended beyond the standard period of study due to the postponement or cancellation of examinations, the German scholarship can be extended upon application. A further prerequisite is that funds are available for this purpose.

Study Matters

Exchange students (outgoings) should inform their contact person in the International Office/Welcome Center and the respective professors at the partner universities and ask whether a stay and/or enrollment is possible in principle. TUK students who have planned study-related trips, excursions, etc. or who are planning to do so for the coming summer semester 2020 should reconsider their trips and at best postpone them until further notice.

For students who have to carry out an Erasmus or other exchange visit in the regions concerned and have to break it off, the (Erasmus) support for the days spent abroad can, under certain conditions, still be paid for the days spent abroad in the event of an early return, even if the minimum duration is not reached. If this is relevant for you, please contact the International Department at erasmus(at)isgs.uni-kl.de. Affected regions are the designated risk areas.

1. the effects of coronavirus do not constitute grounds for suspension

2. if a leave of absence for the summer semester 2020 has been granted and the reason for the leave of absence cannot be exercised due to the effects of the coronavirus, the leave of absence may be revoked by 15 June 2020 upon presentation of appropriate evidence.

3) During a leave of absence, no study and examination achievements may be taken.

1 Newly enrolled students receive their chip card by post.

2 If your chip card no longer works, you will receive a replacement by post.

Please send us an e-mail to studium@uni-kl.de and write us why you need a new chip card and your current postal address

We try to send you your new chip card as soon as possible.
After receiving your new chip card, please send your old chip card in an envelope addressed to the SSC or drop it in the (blue) mailbox at building 47 opposite the bus stop.
If you do not return your old chip card, we reserve the right to deactivate your new chip card.

3 You have the following options for validating your chip card on campus:
Validator in building 47 ground floor (in front of the SSC) Monday to Thursday 09.00 - 16.00 and Friday 09.00 - 13.00.
Validator in the canteen building in the morning.
To avoid accumulations, we ask you to validate the chip card only if you absolutely want to use it (e.g. for public transport).
Please keep your distance, at least 1.50 metres, and observe the applicable hygiene measures.
The rest of the building is closed.


4. if you are unable to come to the campus to validate your student ID, we also offer to extend your card by mail.

Send us your chip card by mail to

TU Kaiserslautern
StudentsServiceCenter
Gottlieb-Daimler-Str. Building 47
67663 Kaiserslautern

Please check in the QIS whether your address is current and update it if necessary.

5. autolaod: There is a device available in the entrance area of building 47 in front of the SSC to recharge your credit with autoload. The Studierendenwerk also offers a possibility: www.studierendenwerk-kaiserslautern.de/kaiserslautern/aktuelles/mobile-autoload-station/.

If you wish to exmatriculate, please send an e-mail to studium(at)uni-kl.de.
We will then inform you about the further procedure. 

The performance of internships for study purposes in a designated risk area is prohibited. Students who are unable to carry out their internship should contact the academic advisors.

Due to cancelled exams or extensions of deadlines, the duration of your studies may be extended.
In this case you must re-register for the next semester.
Please transfer the social contribution of 241,81 Euro to the following bank account:

Beneficiary: Landeshochschulkasse Mainz
Bank: Deutsche Bundesbank Mainz Branch
IBAN: EN 35 5500 0000 0055001525
BIC: MARKDEF 1550

Example for the intended use
SEM 20201 MTKNR 123456 Tuition fee TU KL SS20 Last name, first name

Declaration
After SEM, the calendar year and the corresponding semester are given in second place. 1 stands for summer semester, 2 for winter semester. It is essential that you enter your matriculation number (MTKNR).

You do not have to pay a late fee. 

Students who were doubly enrolled in the winter semester 2019/2020 in the Bachelor's and Master's degree programme and who were unable to provide proof of having obtained a Bachelor's degree due to the postponement of the examinations will remain doubly enrolled in the summer semester 2020.If you receive BAföG, your funding will continue automatically; you do not have to take any action yourself.
If you do not wish to continue with double enrolment, please contact studium@uni-verw.uni-kl.de.

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