Current information for students on the effects of the coronavirus (for on-campus students)

These regulations and decisions were made on the basis of the current state of knowledge and knowledge of the applicable political framework.

Please note that these may change daily.

General

If you have lost your job due to the coronavirus pandemic and you don’t have an emergency fund, you can apply for financial aid at the Studierendenwerk. A legal right to this financial aid does not exist and the allocation is dependent on the available funds.

You have already applied for the financial aid but never received an answer from us? Your application might have got lost because of the huge demand.

Please depict your emergency situation (again) and send it to: nothilfe(at)studwerk-kl.de

The start of lectures in the summer semester 2020, i.e. teaching in the form of face-to-face lectures (classic situation of knowledge transfer by lecturers in front of an auditorium in a lecture hall) will be postponed until further notice. To what extent this will result in an extension of the lecture period beyond 18 July 2020 has not yet been decided.

Intensive consideration is currently being given to making the lecture contents available in a digital format. As soon as we have more detailed information here, we will announce this.



The self-study centre has put together free offers to support students in building or strengthening important competences for successful self- and online studies. You can find an overview of the offers here.

1. students who have had contact with possible infected persons (e.g. living in domestic community with a possible infected person) are not allowed to enter the TUK campus during the two weeks following contact Solutions will be found for those affected in order to avoid disadvantages. In such cases, please contact the TUK hotline: studium@uni-kl.de .

2) Meetings and events are still not permitted on campus. Students are only allowed to stay in a room with a supervisor for specific occasions as part of approved on-site activities.
These regulations also stipulate that the use of multifunctional devices (printing, copying, scanning) in the Follow-me system by students is currently not possible. Information on printing can be found here.


BAföG

1) Funding may be granted beyond the maximum funding period if the postponement or cancellation of examinations is the reason why the course of study cannot be completed within the maximum funding period. This is an individual case examination. The examination is not carried out ex officio. Students must inform the Office for Educational Promotion of these circumstances.  Please contact us only if you reach your standard period of study at the end of the grant period. In order to check the causality of the circumstances, you must submit a current overview of your performance.

2. if students are unable to present the required proof of performance according to § 48 paragraph 1 BAföG due to the postponement or cancellation of examinations after the 4th semester of study, the later presentation can be admitted, provided that the postponement or cancellation is the reason why the usual performance could not be achieved. This is an individual case examination. The examination is not carried out ex officio. Students must inform the Office for Educational Promotion of these circumstances. Please only contact us if the summer semester 2020 or the coming winter semester 2020/21 is your 5th subject semester, as the presentation of the performance record is only required from the 5th subject semester onwards. In order to check the causation, the presentation of a current overview of your performance is required.

3. students who receive assistance in completing their studies and who cannot complete their studies as planned within the period of assistance due to the closure of the university, the postponement of the start of lectures or due to entry restrictions, will continue to receive the loan even during the pandemic-related restrictions. If you have already received 12 months of graduation assistance, a new application for assistance with all necessary documents is required. If you have so far only received help for one semester to complete your studies, the period of approval can be extended by a further semester after you have informed the Office for the Promotion of Education and Training accordingly.

Examination Matters

Students who fall into risk groups decide after their own medical clarification whether they would like to take part in written attendance examinations (since there are several participants).
A separate regulation is currently in place with regard to registration and repetition deadlines (see below under "Registration and repetition deadlines (or similar) for examinations").
The regulations on compensation for disadvantages apply as before.

An inter-university group is already working intensively on audit planning. As soon as this is completed, registration for examinations will be possible again.
Please make a distinction here:

  • From 04.05.2020, students whose notification of urgency has been processed will receive an individual e-mail from the Examinations Office with a separate registration form ("Annex C") and notification of the registration and withdrawal deadlines.
    In these cases no additional registration via QIS is required.
  • Students for whom an oral supplementary examination is pending will be contacted individually by their examiners.
    In these cases, no additional registration via QIS is required.
  • Students whose exams have not been graded as urgent have already received individual information about this by e-mail from the Examinations Office.
    In these cases, registration via QIS is necessary if a failed exam is offered as a substitute (alternative date) and is to be taken.

The activation of the function in the QIS is planned for 09.05.2020 (alternative dates) and then for  the regular registration period (examination period summer semester).

Please note that a shortened registration period (until 15.05.2020) is planned for the fast and efficient planning of the substitute examinations.

You can cancel your registration via QIS until one week before this new examination date according to the usual procedure. Since we have extended all the registration deadlines for examinations that are relevant to you by one semester, any withdrawal from substitute examinations will be without consequence.

  • All other students who would like to take part in examinations (alternative dates and regular summer dates) must register via QIS after activation.

The activation of the function in QIS is planned for 09.05.2020 (alternative dates) and then for the regular registration period (examination period summer semester).
Please note that a shortened registration period (until 15.05.2020) is planned for the fast and efficient planning of the substitute examinations.

You can cancel your registration via QIS until one week before this new examination date according to the usual procedure. Since we have extended all the registration deadlines for examinations that are relevant to you by one semester, any withdrawal from substitute examinations will be without consequence.

Since there may unfortunately be delays in the preparation of certificates, we offer to issue provisional certificates and performance summaries, e.g. for application purposes. Please contact the responsible working group by e-mail.

If it is necessary to cross the border into Germany from abroad to take part in an examination, a certificate can be issued for presentation at the border control.

For this purpose, please contact your respective working group in Division 4.2.

To ensure that you receive the original in good time, your request should be received in 4.2 at least one week before the examination date.

Please also note the regulations of your country and the Federal Police regarding border crossing.

1. all written, oral, practical and all other examination formats in attendance studies scheduled until 30.4.2020 will be postponed

2. all examinations already scheduled in the period 4.5. - 16.5.2020 which require the presence of candidates, with the exception of oral examinations in attendance studies, will be postponed.

3. Oral examinations can take place from 4.5.2020. A 14-day notification period must be observed when scheduling the examinations.

4. examinations in the form of written examinations are generally permitted from 18.5.2020.

For the postponed examinations, the following applies until further notice

How will the postponed examinations be made up?

As TUK, we have developed the following solution steps. Both urgency aspects and organisational framework conditions were taken into account.

First of all, we will try to offer an examination as soon as possible for those students who are particularly affected as well as for those students for whom an oral supplementary examination is pending. In the next step, the attendance examinations that were only offered in the examination period of the winter semester 2019/2020 (with the exception of the follow-up examinations) will be made up for. There are already concrete ideas and suggestions for alternative examination formats. In a further step, the remaining examinations will be planned, provided that this can be implemented organisationally.

Identification of the students who are particularly affected

Students who meet one or more of the following criteria are considered to be particularly affected

1. students who would very probably have graduated in the winter semester 19/20 This means that all outstanding exams were registered and, in addition to the number of exams, the course of studies to date suggests that it is highly probable that the exams would have been passed successfully.

2. an employment contract had already been signed and the missing work had all been registered and could not be completed in full.

3. a change of university was intended and the missing work was all registered and could not be completed.

4. the performance certificates required for the continuation of BAföG funding could not be provided.

5. proof of performance for the extension of the residence permit could not be provided due to the cancellation of the examinations.

6. The necessary certificates of achievement for the application for the coming traineeship (teaching profession) could not be provided due to the failure of the examinations.

7. other good reasons. We are dependent on your assistance in identifying the students who are particularly affected.

For this reason, we would like to ask all those who would most likely have obtained a degree in the examination period of WS 2019/2020 and for whom one of the above reasons applies to fill out the form under (Application) and send it to the working group of the Examination Office responsible for you by e-mail by 17 April 2020 at the latest. After the examination of the applications by the Department for Examination Matters, the students will be informed about the result. 

Alternate dates/replacement examinations

In particular for those students who are particularly affected, as well as for those students who have not taken an oral supplementary examination, consideration is being given to examinations involving video telephony. The faculties and the examination administration are in the process of coordinating how the affected students are informed and what the setting for the examination may look like.

The same applies to the remaining postponed examinations, where alternative examination formats are being considered and their implementation must be planned. We will keep you up to date on this. For the special forms of examinations such as internships, laboratories or excursions, alternative examination formats can only be offered to a very limited extent. 

Before and during the exams, please note the instructions and requirements of the TUK (hygiene guidelines).

Of course, a concept will be developed to ensure the health safety of all participants (hygiene, disinfection, etc.).This can also mean that a test is distributed over several buildings/rooms. You will be assigned a specific room and a fixed seat as the test object

For this reason, it is also important that you check your RHRK e-mail address more closely from now on.

Registration for the rescheduled examinations

1. both the students who are particularly affected and the students with outstanding oral supplementary examinations will be informed about the registration procedure by the Examinations Office.

2. for all other students:On Monday, 06.04. the registration for the exams from 16.03.20 to 30.04.20 was started (with a few exceptions). A "RT", i.e. a withdrawal, was booked by us.
The consequence of this booking is that you have to re-register for alternative dates. There is no automatic registration.

We will inform you in good time how and when it will be possible to register on the alternative dates (which are not yet fixed). In any case, you can cancel your registration via QIS until one week before the new examination date according to the usual procedure. Since we have extended all the registration deadlines for examinations relevant to you by one semester, any withdrawal will be without consequence.

The procedure for registering for and deregistering from examinations and other notes on deadlines are summarised again under the heading 'Registering for and deregistering from examinations' (above).

Here you will find additional information about the examination dates for the summer semester.
Before and during the exams, please note the instructions and requirements of the TUK (hygiene guidelines).
The developed concept is intended to guarantee health safety for all participants (hygiene, disinfection, etc.).
This can also mean that an examination is spread over several buildings/rooms. Among other things, you will be assigned a specific room and a fixed seat as the test object.
For this reason, it is also important that you check your RHRK e-mail address more closely from now on.
Please also note the information provided by the HAZ and the departments.
The auditorium plans applicable for this examination phase and a revised safety concept are available on the TUK's Corona Guideline website (https://www.uni-kl.de/en/information-on-the-coronavirus/corona-policy-tuk/https://www.uni-kl.de/en/information-on-the-coronavirus/corona-policy-tuk/).
There are fewer places available than usual for the examinations of the summer semester due to the still valid distance regulations and other requirements.
In addition, students are required to wear at least one mouth and nose cover when using all traffic routes for all examinations from 11.07.2020 onwards (for entrance and exit, use of toilets, clarification of questions).
Please address any concerns and questions about this to your examiner as early as possible.
Only on the seat as well as during the identity check can they be temporarily removed after the supervisor has been requested/released.
Further explanations of this mask regulation (= mask wearing to/from the seat and when leaving the room, e.g. going to the toilet) can also be found in the above-mentioned safety concept.
Information and instructions on how to behave when entering from abroad and in quarantine can be found above under "Crossing the border for testing".

The deadline for the submission of all registered term papers, final papers, drafts and similar examination formats will be extended by a lump sum of 6 weeks ex officio until further notice, without prejudice to the other provisions in the examination regulations. This also applies to all term papers, final papers, drafts and similar examination formats which are registered up to and including 20.04.2020. The new deadlines to be calculated will be entered as soon as possible by the staff of the Examination Office. You can then view your new deadline in the QIS. Please have a little patience and refrain from making inquiries regarding the new deadline.

Please note that you must be properly registered for the (extended) deadline, i.e. neither on leave of absence nor de-registered.

1. submission of final papers, term papers: Since there may be problems with printing or binding of final papers, term papers or scientific papers, we also allow (according to the current status until 31.12.2020) the submission of papers (if necessary in advance) in PDF format by e-mail to the Department for Examination Matters. In this case, the file should be received by e-mail via the RHRK account by 12 noon of the submission date. The Examination Office will then confirm receipt. If no confirmation of receipt has been received by 3 p.m., please contact us by telephone.
Students are responsible for submitting their files in time. As a rule, the submission should/can only be made via the RHRK e-mail account.
If necessary, the bound editions mentioned in the respective examination regulations can be requested subsequently via a separate e-mail from the Department for Examination Matters, regardless of the confirmation of receipt. If you have a large file, please send it to us in several files.
 
2. Due to the Corona Guidelines TUK, entering the laboratories, especially for the purpose of final exams, is only permitted under observance of the safety and hygiene plan and therefore in some cases only possible to a limited extent. Should this lead to delays in the preparation of final papers and the flat-rate extension of 6 weeks is not sufficient, a further extension can be agreed with the supervisor(s) in these cases.


3. if you have general questions on examinations as a result of the effects on Corona, write to your*n responsible*n clerk* in the Abteilung für Prüfungsangelegenheiten.


 

 

At the moment, the exams at the chairs are adjourned indefinitely. All parties involved are currently working on a concept to be able to organise them again as quickly as possible, efficiently and without health risks. Of course, your waiting time caused by this will be taken into account and your right will therefore not be forfeited due to time lapse. The inspection of files in opposition proceedings, which is to be distinguished from this, is described here in a separate section (see below).

Since the TUK buildings are still mostly closed and not all rooms of the departments are available for on-site appointments, it is recommended to switch to a digital inspection in consultation with the department.
Students who are clearly between passing/failing or who have not passed the examination should be given preference in this respect.

Due to the outbreak of COVID 19 infections in spring 2020 and the resulting cancellation of examinations, the following compensatory measures have been adopted with regard to examination deadlines:

The registration deadlines for examinations according to the examination regulations were extended by a lump sum of one semester for all students enrolled in the winter semester 2019/2020.
This means, for example, that the deadline for registering for examinations will be extended by one semester ex officio by the Examinations Office, without prejudice to the other regulations in the examination regulations.

The deadline is also extended by one semester for the repetition of examinations, term papers, oral examinations, etc. In contrast to registration deadlines, this extension is granted only once and only until the end of the examination period of the summer semester 2020.

A corona-related extension beyond this with immediate effect is not planned as things stand at present.

Objections can be submitted by e-mail in pdf format to meet the deadline. Please make sure that the objections are signed by hand. 

Scholarships

If your studies are extended beyond the standard period of study due to the postponement or cancellation of examinations, the German scholarship can be extended upon application. A further prerequisite is that funds are available for this purpose.

Study Matters

Periods abroad in the framework of Erasmus+
- Summer semester 2020:
Exchange students (outgoings) should inform their contact person in the International Office/Welcome Center and the respective professors at the partner universities and ask whether a stay and/or enrollment is possible in principle. TUK students who have planned or are planning study-related trips, excursions, etc. for the 2020 summer semester should reconsider and at best postpone their trips until further notice.
For students who are on an Erasmus or other exchange visit to the regions concerned and have to interrupt it, under certain circumstances, the (Erasmus) grant for the days spent abroad can still be paid in the event of an early return, even if the minimum duration is not reached. If this is relevant for you, please contact the International Department at erasmus(at)isgs.uni-kl.de. Affected regions are the designated risk areas.


- Winter semester 2020/21:

Despite the corona pandemic, we are initially planning the ERASMUS year 2020/21 in a regular manner. Unfortunately, however, there is no planning security. Please note that all commitments to mobility are subject to change. Depending on the situation, the EU, national governments and the host universities or partner universities will decide on regulations which will ultimately be binding and which we must follow. As soon as we receive relevant information in the ISGS, e.g. from the DAAD as National Agency, we will inform you by e-mail. Please also inform yourself independently on the websites of your host universities.
If we receive cancellations of mobilities for WS 2020/21 from the host universities, we will forward them to your departmental coordinators. As a rule, you yourself will be informed directly by the host university about cancellations and changes.


Other stays abroad
Exchange students (outgoings) should inform their contact person in the International Office/Welcome Center and the respective professors at the partner universities and ask whether a stay and/or enrollment is possible in principle. TUK students who have planned or are planning study-related trips, excursions, etc. for the winter semester 2020/2021 should reconsider and at best postpone their trips until further notice.
It is also advisable to ask the respective coordinators of the department or professors at the TUK whether a stay abroad is possible.

1 Newly enrolled students receive their chip card by post.

2 If your chip card no longer works, you will receive a replacement by post.

Please send us an e-mail to studium@uni-kl.de and write us why you need a new chip card and your current postal address

We try to send you your new chip card as soon as possible.
After receiving your new chip card, please send your old chip card in an envelope addressed to the SSC or drop it in the (blue) mailbox at building 47 opposite the bus stop.
If you do not return your old chip card, we reserve the right to deactivate your new chip card.

3 You have the following options for validating your chip card on campus:
Validator in building 47 ground floor (in front of the SSC) Monday to Thursday 09.00 - 16.00 and Friday 09.00 - 13.00.
Validator in the canteen building in the morning.
To avoid accumulations, we ask you to validate the chip card only if you absolutely want to use it (e.g. for public transport).
Please keep your distance, at least 1.50 metres, and observe the applicable hygiene measures.
The rest of the building is closed.


4. if you are unable to come to the campus to validate your student ID, we also offer to extend your card by mail.

Send us your chip card by mail to

TU Kaiserslautern
StudentsServiceCenter
Gottlieb-Daimler-Str. Building 47
67663 Kaiserslautern

Please check in the QIS whether your address is current and update it if necessary.

5. autolaod: There is a device available in the entrance area of building 47 in front of the SSC to recharge your credit with autoload. The Studierendenwerk also offers a possibility: https://www.studierendenwerk-kaiserslautern.de/kaiserslautern/aktuelles/mobile-autoload-station/.

6. als u uw chipkaart bent kwijtgeraakt, ontvangt u een vervangende kaart tegen betaling van een bedrag van 25 € Stuur ons een e-mail naar studium(at)uni-kl.de zodat wij u de bankgegevens kunnen toesturen.

If you wish to exmatriculate, please send an e-mail to studium(at)uni-kl.de.
We will then inform you about the further procedure. 

The performance of internships for study purposes in a designated risk area is prohibited. Students who are unable to carry out their internship should contact the academic advisors.

Students who were doubly enrolled in the winter semester 2019/2020 in the Bachelor's and Master's degree programme and who were unable to provide proof of having obtained a Bachelor's degree due to the postponement of the examinations will remain doubly enrolled in the summer semester 2020.If you receive BAföG, your funding will continue automatically; you do not have to take any action yourself.
If you do not wish to continue with double enrolment, please contact studium@uni-verw.uni-kl.de.

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