Current information for students on the effects of the coronavirus (for on-campus students)

These regulations and decisions were made on the basis of the current state of knowledge and knowledge of the applicable political framework.

Please note that these may change daily.

General

IIn addition to the communication that has already taken place separately, today we discussed in detail in the crisis team the possible measures that can make the upcoming examinations as safe and pleasant as possible for students and examiners.

According to the current state of knowledge of the infection situation, all rooms that are intended for face-to-face examinations will be checked once again for compliance with the distance and hygiene rules, especially with regard to the new 10 square metre rule per person. It may be necessary to increase the number of examination rooms. This is currently being reviewed by the Department for Examination Affairs or the DISC and the examiners will be informed accordingly.

Since the new regulations have no implications for the design of examinations at universities, it was decided in consultation with the other universities in Rhineland-Palatinate to continue to conduct face-to-face examinations. We generally ask for your understanding that not all exams can be converted into alternative online formats such as take-home or open-book exams.

Should you find yourself unable to attend an upcoming exam at short notice, we offer you the option of special withdrawal, due to Corona. This withdrawal must be made via the Abteilung für Prüfungsangelegenheiten, which is responsible for you and only applies to on-site examinations, practical laboratory examinations and oral examinations that cannot be offered with online support.

For all on-site examinations, medical masks (surgical masks) must already be worn in the buildings on the way to the examination room, including during the examination. Medical masks can be made available to you in exceptional cases.

Furthermore, we would like to remind you once again, due to current events, that the wearing of mouth/nose coverings is compulsory, even in the open air, when several people are walking at a short distance from each other.  This applies to the common walk to the refectory as well as the personal exchange in a smaller group.

Please help us to reduce the incidence of infection by observing the safety regulations.

BAföG

Due to the decision of the responsible ministry, the summer semester 2020 will not be taken into account in terms of educational funding if it was spent at a university in Rhineland-Palatinate. In all cases in which (subject-related) semester-related dates and deadlines expire in the summer semester 2020, these dates and deadlines will be postponed by one semester.

Certificate of achievement § 48 Abs. 1 BAföG:
The certificate of achievement according to § 48 Abs. 1 BAföG must be submitted one semester later. This also applies in cases in which a certificate of achievement has already been requested with a letter of request from the Office for Educational Support for support from winter semester 2020/21.

Students who were not able to provide the required benefits according to § 48 para. 1 BAföG at an earlier point in time and who therefore do not currently receive BAföG, must, due to this regulation, accordingly provide proof of the benefits without taking the summer semester 2020 into account (e.g.: the winter semester 20/21 is the 6th semester. Normally, the performance of the 5th semester would have to be proven. However, since the summer semester 2020 is not taken into account for funding purposes, it is sufficient that the usual achievements of the 4th subject semester have been rendered).

Change of subject:
For the assessment of a change of subject, the summer semester 2020 is also disregarded in terms of funding law if it was spent at a university in Rhineland-Palatinate.

If, for example, a student changes his/her field of study after three semesters, he/she is treated as if he/she had only studied two semesters.

Help for graduation:
Students who receive help to complete their studies and who are unable to complete their studies as planned within the period of help due to the closure of the university, the postponement of the start of lectures or due to entry restrictions, will continue to receive the loan even during the pandemic-related restrictions. If you have already received 12 months of graduation assistance, a renewed application for assistance with all necessary documents is required. If you have only received help to complete your studies for one semester, the period of approval can be extended for another semester after you have informed the Office for Educational Support.

Adjustment of the maximum duration of support:
Due to an amendment to the Rhineland-Palatinate Higher Education Act, the individual standard period of study will be increased by one semester for students who were enrolled in the 2020 summer semester and were not on leave of absence. Thus, the maximum duration of BAföG funding is also increased by one semester. However, this only applies to students whose standard period of study had not already expired by summer semester 2020.

Students whose original maximum duration of support was August or September 2020 must submit an application for continued support in good time.

Examination Matters

In contrast to the registration for examinations in the summer semester, the registration period for examinations in the winter semester 2020/2021 will again be the same as in previous semesters:
(Please also note the regular information by e-mail from Department 4.2!)

This means in particular,
- the regulations on compensation for disadvantages apply as before and
- You can register/deregister according to the usual procedure (if necessary, examination schedules/QIS).

Should you still have questions, please direct them to your contact person in the department or your respective working group in Division 4.2.

Since there may unfortunately be delays in the preparation of certificates, we offer to issue provisional certificates and performance summaries, e.g. for application purposes. Please contact the responsible working group by e-mail.

If it is necessary to cross the border into Germany from abroad to take part in an examination, a certificate can be issued for presentation at the border control.

For this purpose, please contact your respective working group in Division 4.2.

To ensure that you receive the original in good time, your request should be received in 4.2 at least one week before the examination date.

Please also note the regulations of your country and the Federal Police regarding border crossing.

According to the decision of the TU Kaiserslautern of 14.01.2021, the wearing of a MNB is mandatory in all written examinations from 01.02.2021, not only on the way to the examination site, but also during the examination. Exemption from the mask requirement is possible and must be evidenced by a medical certificate. The certificate must at least clearly state the basis on which the medical diagnosis was made and the reasons why wearing a mask would be an unreasonable burden in the specific case. Students who are exempt from the mask requirement must submit the corresponding certificate to the responsible working group of the Department for Examination Affairs at least 2 working days before the examination. For the group of students exempted from the masking requirement, the relevant department must provide an alternative examination room.
Should students appear for the examination without a mask (and without a certificate) through fault of their own, they must be prohibited from taking the examination. Note: This will usually result in a fail (5.0).

Before and during the exams, please note the instructions and requirements of the TUK (hygiene guidelines).

The developed concept is intended to guarantee health safety for all participants (hygiene, disinfection, etc.).
This can also mean that an examination is spread over several buildings/rooms. Among other things, you will be assigned a specific room and a fixed seat as the test object.
For this reason, it is also important that you check your RHRK e-mail address more closely from now on.
Please also note the information provided by the HAZ and the departments.
The auditorium plans applicable for this examination phase and a revised safety concept are available on the TUK's Corona Guideline website (https://www.uni-kl.de/en/coronavirus/).

Information and instructions on how to behave when entering from abroad and in quarantine can be found above under "Crossing the border for testing".

The deadline for the submission of all (up to and including 20.04.2020) registered term papers, final papers, drafts and similar examination formats, have been extended ex officio by 6 weeks, irrespective of the other regulations in the examination regulations. This also applies to all term papers, final papers, drafts and similar examination formats registered up to and including 20.04.2020. The new deadlines to be calculated will be entered as soon as possible by the staff of the Examination Office. You can then view your new deadline in the QIS. Please have a little patience and refrain from making inquiries regarding the new deadline.


Please note that you must be properly registered for the (extended) deadline, i.e. neither on leave of absence nor de-registered.

If a basic internship is mandatory for you within a certain period of time and you have difficulties finding a position within the set time frame, please contact your contact persons in the department or your
respective working group in department 4.2.

1. submission of final papers, term papers: Since there may be problems with printing or binding of final papers, term papers or scientific papers, we also allow (according to the current status until 31.03.2021) the submission of papers (if necessary in advance) in PDF format by e-mail to the Department for Examination Matters. In this case, the file should be received by e-mail via the RHRK account by 12 noon of the submission date. The Department for Examination Matters will then confirm receipt. If no confirmation of receipt has been received by 3 p.m., please contact us by phone (please note the note below regarding the confirmation delay due to public holidays).

It is the responsibility of the students to ensure that the confirmation is received in time. As a rule, the submission should/can only be made via the RHRK e-mail account.
If necessary, the bound editions mentioned in the respective examination regulations can be requested subsequently via a separate e-mail from the Department for Examination Matters, regardless of the confirmation of receipt. If you have a large file, please send it to us in several files.
Important note:
In the period from 18.12.2020-03.01.2021, no confirmation of receipt will be sent and experience shows that the mailboxes are very full.
Therefore, especially during this period, please make sure to submit your application by e-mail!
A confirmation of receipt will be sent again from 04.01.2020 onwards or will be made up for later. The date of receipt will be the date of receipt of the e-mail with complete attachment.

Due to the TUK Corona guidelines, entering the laboratories, especially for the purpose of final papers, is only permitted under observance of the safety and hygiene plan and is therefore only possible to a limited extent in some cases. Should this lead to delays in the completion of final papers, a further extension of the processing time can be agreed with the supervisor in such cases.

3. if you have general questions on examinations as a result of the effects on Corona, write to your*n responsible*n clerk* in the Abteilung für Prüfungsangelegenheiten.

At the moment, the exams at the chairs are adjourned indefinitely. All parties involved are currently working on a concept to be able to organise them again as quickly as possible, efficiently and without health risks. Of course, your waiting time caused by this will be taken into account and your right will therefore not be forfeited due to time lapse. The inspection of files in opposition proceedings, which is to be distinguished from this, is described here in a separate section (see below).

Since the TUK buildings are still mostly closed and not all rooms of the departments are available for on-site appointments, it is recommended to switch to a digital inspection in consultation with the department.
Students who are clearly between passing/failing or who have not passed the examination should be given preference in this respect.

The regulations on the possibilities of a disadvantage compensation application continue to apply, especially for students who belong to a risk group.

A withdrawal from an examination due to illness can also still be submitted.  

In addition, the examination regulations regulate a withdrawal for "good cause" (mostly regulated in § 19). According to this, you can withdraw from an examination for a valid reason. These reasons must be made credible.
Therefore, you can contact (decision of the TUK) with such a request also on the occasion of the corona situation (currently by e-mail is sufficient) even at short notice before the (non-oral) examination with the term "special withdrawal corona" to your respective working group in the department 4.2.

Examples: At-risk group (self/family), increasing numbers of infections in the place of residence, acute psychological stress related to the pandemic situation.

Irrespective of this, you can deregister from examinations in the regular manner within the respective deadlines (see above under "Registration and deregistration").

Your respective working group in department 4.2 will be happy to advise you on your individual options.

Objections can be submitted by e-mail in pdf format to meet the deadline. Please make sure that the objections are signed by hand. 

Scholarships

If your studies are extended beyond the standard period of study due to the postponement or cancellation of examinations, the German scholarship can be extended upon application. A further prerequisite is that funds are available for this purpose.

Study Matters

- Winter semester 2020/21:
For students who have to spend an Erasmus stay in the regions concerned and have to interrupt it, under certain conditions, the (Erasmus) grant for the days spent abroad can still be paid in the event of an early return, even if the minimum duration is not reached. If this is relevant for you, please contact the department "International Affairs: ISGS at erasmus(at)isgs.uni-kl.de. Affected regions are the designated risk areas.


- Summer semester 2021:
Despite the corona pandemic, we continue to plan the ERASMUS year 2020/21 in a regular manner. Unfortunately, however, there is no planning security. Please note that all commitments to mobility are subject to change. Depending on the situation, the EU, national governments and the host universities will decide on regulations that will ultimately be binding and which we must follow. As soon as we receive relevant information in the ISGS, e.g. through the DAAD as National Agency, we will inform you by e-mail. Please also inform yourself independently on the pages of your host universities.
If we receive cancellations of mobilities for the summer semester 2021 from the host universities, we will forward these to your departmental coordinators. As a rule, you will be informed about cancellations and changes directly by your host university.


Other stays abroad
Exchange students (outgoings) should inform their contact person at the International Office/Welcome Center and the respective professors at the partner universities and ask whether a stay and/or enrollment is possible in principle. TUK students who have planned or are planning study-related trips, excursions, etc. for the winter semester 2020/2021 and/or the summer semester 2021 should reconsider and at best postpone their trips until further notice.
It is also advisable to ask the respective coordinators of the department or professors at the TUK whether a stay abroad is possible.

1 Newly enrolled students receive their chip card by post.

2 If your chip card no longer works, you will receive a replacement by post.

Please send us an e-mail to studium@uni-kl.de and write us why you need a new chip card and your current postal address

We try to send you your new chip card as soon as possible.
After receiving your new chip card, please send your old chip card in an envelope addressed to the SSC or drop it in the (blue) mailbox at building 47 opposite the bus stop.
If you do not return your old chip card, we reserve the right to deactivate your new chip card.

3 You have the following options for validating your chip card on campus:
Validator in building 47 ground floor (in front of the SSC) Monday to Thursday 09.00 - 16.00 and Friday 09.00 - 13.00.
Validator in the canteen building in the morning.
To avoid accumulations, we ask you to validate the chip card only if you absolutely want to use it (e.g. for public transport).
Please keep your distance, at least 1.50 metres, and observe the applicable hygiene measures.
The rest of the building is closed.


4. if you are unable to come to the campus to validate your student ID, we also offer to extend your card by mail.

Send us your chip card by mail to

TU Kaiserslautern
StudentsServiceCenter
Gottlieb-Daimler-Str. Building 47
67663 Kaiserslautern

Please check in the QIS whether your address is current and update it if necessary.

5. autolaod: There is a device available in the entrance area of building 47 in front of the SSC to recharge your credit with autoload. The Studierendenwerk also offers a possibility: www.studierendenwerk-kaiserslautern.de/kaiserslautern/aktuelles/mobile-autoload-station/.

6. als u uw chipkaart bent kwijtgeraakt, ontvangt u een vervangende kaart tegen betaling van een bedrag van 25 € Stuur ons een e-mail naar studium(at)uni-kl.de zodat wij u de bankgegevens kunnen toesturen.

If you wish to exmatriculate, please send an e-mail to studium(at)uni-kl.de.
We will then inform you about the further procedure. 

The performance of internships for study purposes in a designated risk area is prohibited. Students who are unable to carry out their internship should contact the academic advisors.

Students who were doubly enrolled in the winter semester 2019/2020 in the Bachelor's and Master's degree programme and who were unable to provide proof of having obtained a Bachelor's degree due to the postponement of the examinations will remain doubly enrolled in the summer semester 2020.If you receive BAföG, your funding will continue automatically; you do not have to take any action yourself.
If you do not wish to continue with double enrolment, please contact studium@uni-verw.uni-kl.de.

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