Saving paper

The following tips and ideas for saving paper are suitable for use in everyday life and at the workplace. We address all users and consumers of paper to rethink and optimize the use of paper in their environment with the aim of significantly reducing paper usage and increasing the use of recycled paper.

  • Make notes from paper that is no longer needed and printed on one side or use it as scribbling paper.
  • Rethink workflows, filing systems and paper-based forwarding in your own workspace; some are outdated or no longer necessary
  • Use recycled paper with the "Blue Angel" seal of quality.
  • Education about environementally friendly paper types (paper information project)
  • Create templates in black-and-white or grayscale whenever possible
  • Setting up paper collection points for scribbling and waste papers
  • Set up and use separate waste bins at each workstation
  • Waste paper recycling containers exclusively for the collection of waste paper
  • circulate documents instead of printing them x times
  • Make documents print friendly, e.g. without or with little color (caution: colored backgrounds consume a lot of ink), reduce graphics and images to the essential, adjust text size (the smaller, the more pages), optimize page utilization ...
  • Use envelopes more than once, e.g. for internal mail
  • Use a laptop or graphics tablet to take notes or make sketches during lectures and meetings.
  • Final papers should be printed twice as standard, saving paper, printing and binding costs.
  • Exercise sheets should be digitally editable and submitable.
  • Publish scripts digitally, updates through apps or similar possible
  • Digitization of University enrolment
  • A skript exchange platform for students
  • Free text fields in exams are unsuitable, as they are often too generously dimensioned, which consumes too much paper. Solution: Numbered tasks-list and provide blank sheets, which are then described on 2 pages for the corresponding numbered solutions. Unused sheets are recollected.
  • Collection point for scribbling paper: For block binding, contact FUTURE Nachhaltigkeit or the Sustainability Office!
  • Use the centrally located "Schwarze Brett" to display notes instead of printing and distributing dozens of flyers
  • Checking online forms for user-friendliness, offering mutual help, e.g. when converting forms to user-friendly online usability
  • Fill in forms digitally and obtain approvals via certificates and encryptions
  • Use of an electronic pen pad, so that PDF's can also be commentated in handwriting
  • Forward information if possible by e-mail/scan (not as fax, letter, note etc.)
  • Instead of a paper fax machine, the Fax2PC system can be linked to the personal e-mail account.
  • If a document is too large to be sent by e-mail, the best way to distribute it is via the file exchange platforms of the RHRK securely and in compliance with the regulations on data protection and service secrecy.
    • Seafile,  with editing function also for external universities
    • SecureDocXpress, Send files up to 2GB with proof protocol also to external universities
    • Storage space, shared workstation drive only for internal university use
    • SharePoint, Intranet portal of the TUK only for internal university users
  • Send invitations by e-mail - best with Outlook appointment invitation
    • Appointment is then automatically displayed for all participants directly in the electronic calendar.
    • Simple overview of the approvals and rejections
  • It is better to create information brochures directly as a website online or make them available for download.
  • Generate document pages during creation in such a way that space is optimally used and no additional page with only a few characters is wasted.
  • Trainings for reading digital texts
  • Electronic signature for verification or authentication
  • Manage applications, time recording, vacation requests and phone bills online via intranet with protected access. Advantages: Paper savings, faster processing, cost savings, boss can also process applications on business trips, space savings since digitally archivable
  • Many offices now offer online forms
  • Display in the printer room with information on paper-saving printing
  • Does the print have to be colored? prefer black-white-grey shades
  • Use print preview to exclude unnecessary pages from printing
  • Considering whether multiple pages per paper could be printed
  • Before starting print jobs for information material, newsletters, brochures, etc., calculate realistic requirements.
  • Unsubscribe from unsolicited advertising in writing
  • Addressed advertising can also be returned by in-house mail with the note "Acceptance refused".
  • A sign on the mailbox saying "Please do not advertise" can help at home to reduce the flood of advertising.
  • Also brochures etc. can be printed on recycled paper with the "blue angel" (in the photo repro printing department).
  • Possibility of self-decision on the receipt of print media
  • Dry hands properly: 1. Wash hands 2. Shake hands vigorously several times 3. Dry with only one paper towel!
  • many household products made of paper such as kitchen rolls, handkerchiefs, toilet paper are available in recycled paper with the „Blauen Engel“.
  • Use cloth napkins instead of paper napkins
  • Washable kitchen towels instead of paper rolls
  • Textile towels (automatic rolling machines in public areas) or air dryers instead of paper towels
  • To buy bread rolls and other food, take your own bread bags or reusable cans with you, this saves packaging.
  • In general, pay attention to the „Blaue Engel“ seal of approval when purchasing paper products!  This ensures that 100% waste paper was used to manufacture the product and therefore NO fresh fibre paper was used, i.e. no tree had to be felled - not even illegally from boreal primeval forests!
  • Prefer deliveries, e.g. of food, in reusable crates to cartons.
  • Adjust packaging for shipping to the size of the contents. Often Cartons are much too large.
  • School area: At the beginning of the new school year, ask your children's teachers to buy school materials made of recycled paper with the "Blue Angel".
  • Creatively design gift packaging: use painted newsprint or old calendar sheets instead of newly purchased gift wrapping paper.
  • Pass on read newspapers and magazines, e.g. in a self-founded "reading circle" at work, in the neighbourhood or among friends.
  • Making tea and coffee: Use permanent metal filters instead of disposable paper filters
Zum Seitenanfang